OneDrive
How do I use OneDrive?
OneDrive is free online storage that comes with your Microsoft account. Save your files in OneDrive folders and you'll be able to get to them from any PC, tablet, or phone. Since Marietta College students and faculty have Microsoft 365, you'll get additional features and extra cloud storage to access, edit, and share your documents and photos across all your devices, while keeping your files protected.
The basics
To access files in OneDrive, open File Explorer. Click on a OneDrive folder (it will have a cloud icon) and you'll see the files in that folder. If you want to view a OneDrive folder or file online, right-click it and select View online. If you don't see OneDrive in File Explorer, you may need to install it to your PC.
You can also find the OneDrive icon on the left-hand corner of your Outlook e-mail in the app launcher.
To save a document you're working on to OneDrive, select a OneDrive folder from the list of save locations. To move files to OneDrive, open File Explorer and then drag the files into a OneDrive folder.
No internet? No problem.
Files you save to OneDrive are available online at OneDrive.com and offline on your PC. That means you can open and change them anytime, even when you're not connected to the internet. When you reconnect, OneDrive updates the online versions with any changes you made offline.
Offline files come in handy when you’re without an internet connection, but they also take up space on your PC. If you turn on Files On-Demand, you can choose which files are always available locally on your device and which files are only available when you’re online.
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Helpful Info on Sharing Files and Backups
- Computers proviced by the college are NOT backed up. If you are storing files on them that need backed up, then ensure that you are taking steps to do so like using external drives, OneDrive, the shared folders mentioned above.
- Shared Drives and Folders (McDivvy) is our enterprise storage and back up. Critical operational files should be kept here. It has revision history in addition to revolving backups and disaster recovery solutions.
- OneDrive - less critical files can live here and will be backed up by Microsoft in a limited capacity. The backups are pretty reliable, but not guaranteed. Should be used for just your personal access and possibly short-term sharing with others. You can sync your computer with OneDrive to streamline backups and off campus access to your files. Remember if you are working with someone through OneDrive and they leave, then the account will end and you'll loose access to the files.
- Teams Site - less critical and excellent shared file location for multiple people and cross-department workspaces. Backups are the same as OneDrive. These sites will persist and are not tied to people's accounts so they make a good long term location to collaborate through spreadsheets, etc...
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